Symposium Poster/Demo Rules

Topics:Any undergraduate engineering or science research paper/presentation will be accepted provided it ties into the space community.  

 

Eligibility:Any project or student associated with a Colorado Space Grant program is eligible.  Only ONE non-Space Grant project or group may submit from each of the member schools on an first come first serve basis. All authors must be undergraduate students;  faculty and graduate student advisers are encouraged to support the authors and their research.

Registration:Please include all email address of your team members when submitting your Abstract. This will register you and the Symposium Coordinator will add you to the group email list where you will receive additional information.  Make sure to specify your abstract is for a poster!

All individuals planning to participate the day of the Symposium must submit an event registration form: https://goo.gl/forms/3Mgu8wQSJ9TM1e933

Posters: The ideal size for display on Symposium easels is 32" x 40" - the size of the foam board available for display.  If your poster is larger than these dimensions, you shall provide your own board. Not all posters required a hands-on demonstration.  However, teams many include a demonstration along with their posters.  Posters are required to complete in the session.

A couple resources:

Using Power Point to create a poster: https://projects.ncsu.edu/project/posters/PPTinstructions.html

An Effective Poster: https://projects.ncsu.edu/project/posters/

 

Poster/Demo Set-up: Posters will be presented to Symposium staff at the event - either before the beginning of th event or during the morning session.  Posters will have an assigned location. Posters will either display on easles or on the wall. If your poster is larger than 32" x 40", you may have to provide your own board. Be sure to notify Bernadette if you required power and/or a table for any demonstration that is part of the poster presentation.

Judging: Will be done by University faculty, industry representatives and COSGC Alumni.  Poster authors should plan to be at their poster during the entire afternoon Poster Session in order to answer questions.  Official poster presentations for industry judges will be generally 7 minutes in duration.   Judges will walk from poster to poster on a timed route.  During the poster session all symposium participants will also be walking around speaking with poster teams. The results will be announced at then end of the Symposium.  There is usually also a People's Choice award.  Each participant at the event will be able to submit a vote for their favorite poster/demo.

Scoring Criteria:

  • Technical Content - Background information is relevant and well summarized; project has a goal or logical hypothesis, high quality data are presented to address hypothesis or goal(s) of the project; References as necessary.
  • Presentation Design & Quality - Appropriate, logical organization; Graphs, figures, and tables are relevant to the work; Clear message; Information is presented thoroghly, yet concisely; Presentation si newat and professional in appearance (colors coordinate, fonts are uniform and appropriate size, etc.); Free of grammatical and spelling errors.
  • Presenter(s) - Demonstrates strong knowledge of the research project and project background; Uses poster to enhance the presentation of the project; Speaks clearly, naturally, and with enthusiasm; Makes eye contact; Answers questions clearly and succinctly.

 

Prizes: All paper Authors/Presenters will receive a certificate of participation.  Each Session winner will receive a monetary award.

Authorship:Teams of up to 6 people will be accepted for each poster. 

Submission:Please submit an electronic copy of you poster no later than than the deadline specified on the main page.  Acceptable formats are: PDF

 

Detailed Poster Rules and Guidelines

Poster Rules-

• All posters are to be technical in nature.  The judges may not be familiar with the detailed work but the judges do come from a technical background such as engineering or the sciences.  Be sure to provide thorough yet consise information.

• Lessons learned: Yes, you did good work and everyone is interested in it; that's why we're here.  However, there are usually pitfalls on the path to success and breakthroughs. It's good to mention any difficulties your team faced.

• Graphics: Pictures and graphs are good. Be sure to make sure they show up on the poster background.  They might look good on a PC screen but might be unreadable when printed.

• File Format: You shall submit a digital PDF file of the poster by the due date indicated on the main page.

• Name your file in accordance with the instructions that you will be given.  I do not want to have 1,000 files called Symposium.pdf.  The files should not be locked or restricted in any matter, making both our jobs easier in publishing proceedings and in being consistent with our central theme of providing technical information to the community for actual use. Please use the following naming convention:

• Poster: S18_PaperTitle_Lastname_Poster.pdf  (e.g., S18_Spectroscopy_Katz_Poster.ppt)

• Identification: Make sure the names of those who created the poster are clearly displayed on the poster.

  • Time: Official poster presentations for industry judges will be generally 7 minutes in duration.   Judges will walk from poster to poster on a timed route.  During the poster session all symposium participants will also be walking around speaking with poster teams

    Poster Guidelines (not required, but recommended)-

    • Size: The ideal poster is a single document no larger that 32" x 40".  The foam board we provide with our easles are this size.  White always works and what looks great on  your PC at work may look horrible when projected, so be conservative to ensure high production values.  Dark backgrounds are not needed and make printing difficult and expensive.

• Practice: Make sure that you do several dry runs of your presentation.  This will ensure that you know what you'd like to talk about.  Also, the presentation will be smoother and the evaluation forms will be a bit happier.  From our experience, it is very obvious when people have not performed dry runs.  Please, spend an hour or so practicing.  Present your poster to your roommate or your grandma.

• Focus Your Talk: Be careful that your presentation is not too abstract or too project specific.  Also, do not try to cover every good point in your work and wind up rushing.  For your dry runs, it is a good idea to find people who know little or nothing about your work.

• Define your acronyms.  Of course, do not speak in TLAs.

• Practice Some More: Sharpen your speaking skills; stay to the main points, minimize "fluff."   Again, this will make the evaluation forms happier.

• Talk to the audience, not to the poster.  Talking to the poster is generally a sign of not having performed dry runs and can result in poor audio, as your head is turned away from the people you're talking too.  It's ok to point to the poster and reference information, but make a point to look at your audience multiple times. 

• Time: Official poster presentations for industry judges will be generally 7 minutes in duration.   Judges will walk from poster to poster on a timed route.  During the poster session all symposium participants will also be walking around speaking with poster teams

Adapted from:http://klabs.org/mapld06/author_instructions/oral_instructions.htm